offers Excel lesson videos made simple!

Sign up or log in to Magoosh Excel.

10 Best Uses of Microsoft Excel

10 Best Uses of Microsoft Excel -magoosh

Ms Excel is used very widely nowadays by everyone because it is very helpful and it helps in saving a lot of time. It is being used for so many years and it gets upgraded every year with new features. The most impressive thing about MS Excel is that it can be used anywhere for any kind of work. For example, it is used for billing, data management, analysis, inventory, finance, business tasks, complex calculations, etc. One can even do mathematical calculations using this and can also store important data in it in the form of charts or spreadsheets.

MS Excel provides security to your files so that no one else can see your files or ruin them. With the help of MS Excel, you can keep your files password protected. MS Excel can be accessed from anywhere and everywhere. You can even work on MS Excel using mobile if you don’t have laptops. There are so many benefits of using MS Excel that it has become an inevitable part of lives of millions of people. MS Excel has numerous tools and features that make one’s work easy and saves one’s time also.

To use MS Excel to the best of its ability one must know its benefits and advantages. Following are the ten best uses of MS Excel:

Uses of Microsoft Excel: Analyzing and storing data

One of the best uses of MS Excel is that you can analyze larger amounts of data to discover trends. With the help of graphs and charts, you can summarize the data and store it in an organized way so that whenever you want to see that data then you can easily see it. It becomes easier for you to store data and it will definitely save a lot of time for you.

Once the data is stored in a systematic way, it can be used easily for multiple purposes. MS Excel makes it easier to implement various operations on the data through various tools that it possesses.

Uses of Microsoft Excel: Excel tools make your work easier

There are so many tools of MS Excel that make your work extremely easy and save your time as well. There are wonderful tools for sorting, filtering and searching which all the more make you work easy. If you will combine these tools with tables, pivot tables etc. then you will be able to finish your work in much less time. Multiple elements can be searched easily from large amounts of data to help solve a lot of problems and questions.

Uses of Microsoft Excel: Data recovery and spreadsheets

Another best use of MS Excel is that if your data gets lost then you can recover it without much inconvenience. Suppose, there is a businessman who has stored his important data in MS Excel and somehow it gets lost or the file gets damaged then he must not worry as with the new MS Excel XML format one can restore the lost or damaged file data.

The next important use is that there are spreadsheets in MS Excel which also makes your work easy and with the help of new Microsoft MS Excel XML format you can reduce the size of the spreadsheet and make things compact easily.

Uses of Microsoft Excel: Mathematical formulas of MS Excel make things easier

Next best use of MS Excel is that it makes easy for you to solve complex mathematical problems in a much simpler way without much manual effort. There are so many formulas in MS Excel and by using these formulas you can implement lots of operations like finding sum, average, etc. on a large amount of data all at once. Therefore, people use MS Excel whenever they have to solve complex mathematical problems or they need to apply simple mathematical functions on tables containing larger data.

Uses of Microsoft Excel: Security

The chief use of MS Excel is that it provides security for excel files so people can keep their files safe. All the files of MS Excel can be kept password-protected through visual basic programming or directly within the excel file. People store their important data in the MS Excel so that they can keep their data in an organized way and save their time as well. Almost every person wants his files to be password protected so that no one is able to see them or ruin them so here MS Excel solves this problem very efficiently.

Uses of Microsoft Excel: Add sophistication to data presentations

Next use of MS Excel is that it helps you in adding more sophistication to your data presentations which means that you can improve the data bars, you can highlight any specific items that you want to highlight and make your data much more presentable easily.

Suppose you have stored data in MS Excel and you want to highlight something that is important so then you can do that through the various features of data presentations available in MS Excel. You can even make the spreadsheets more attractive on which you have stored data.

Uses of Microsoft Excel: Online access

Another use of MS Excel is that it can be accessed online from anywhere and everywhere which means that you can access it from any device and from any location whenever you want. It provides the facility of working conveniently which means that if you don’t have laptops then you can use mobile and do your work easily without any problem. Therefore, due to the large amount of flexibility that MS Excel provides, people like to work on MS Excel so that they can comfortably work without worrying about their device or location.

Uses of Microsoft Excel: Keeps data combined at one location

Another interesting use of MS Excel is that you can keep all your data at one location. This will help you in saving your data from getting lost. It will keep all your data in one place and then you will not have to waste your time in searching for the files. So it will save your time and whenever need be, you can look up the categorized and sorted data easily.

Uses of Microsoft Excel: Helps businessmen in developing future strategy

You can represent data in the form of charts and graphs so it can help in identifying different trends. With the help of MS Excel, trend lines can be extended beyond graph and therefore, it helps one in analyzing the trends and patterns much easier. In business, it is very important to analyze the popularity of goods or the selling pattern that they follow to maximize sales. MS Excel simplifies this task and helps businessmen grow and maximize profits through the same.

Uses of Microsoft Excel: Manage expenses

MS Excel helps in managing expenses. Suppose if a doctor is earning around 50,000 per month then he will make some expenses as well and if he wants to know how much he is exactly spending per month then he can do it with the help of MS Excel easily. He can write his monthly income as well as expenses in the excel tables and then he can get to know that how much he is spending and he can thus, control his expenses accordingly.

There are a lot of benefits of using MS Excel, which is why it is used worldwide by people for performing so many tasks. It not only saves time but also it makes the work easier. It can almost perform every type of task. For example, you can do mathematical calculations and you can also make graphs as well as charts for storing the data. It becomes easy for the businessman to calculate things and store data in it.

You can store a large amount of data in the MS Excel and analyze it as well. It helps in keeping the data combined in one place so that data does not get lost and one does not waste time in finding a particular data. Due to these factors, it has become such a popular software and we have become habitual of using it.

Comments are closed.


Magoosh blog comment policy: To create the best experience for our readers, we will only approve comments that are relevant to the article, general enough to be helpful to other students, concise, and well-written! 😄 Due to the high volume of comments across all of our blogs, we cannot promise that all comments will receive responses from our instructors.

We highly encourage students to help each other out and respond to other students' comments if you can!

If you are a Premium Magoosh student and would like more personalized service from our instructors, you can use the Help tab on the Magoosh dashboard. Thanks!