A lot of my blogs deal with grammar, which is an important subject if you want to write professionally. Proper grammar is the building block to any good sentence. Now, knowing how to write a sentence is second nature to many of us. But do you know the actual reason why your sentences are, in fact, correct? Can you name the grammatical rules that define a well written and complete sentence?
However you answered those questions, let’s take a quick look at the basic sentence! A quick review never hurt anyone, so here goes.
How to Write a Sentence: Parts of a Sentence
The first thing you need is a subject for your sentence. Now, the subject of a sentence needs to be a noun. You’ve got plenty of types of nouns to choose from:
To understand how to write a sentence, let’s start with the pronoun She as our subject.
Now we have to have action. Every sentence contains some sort of action, no matter how mild – and this is where we rely on our old friend, the verb. A verb is a word that shows action – something like ran, will see, or explored.
She will see.
Believe it or not, we’ve already created a complete sentence. All you need is a subject and a verb. Pretty simple. But the sentences are a little boring, aren’t they? This is where we start throwing in some objects.
The object of a sentence shows who or what receives the action from the verb. They are nouns, just like the subject of a sentence. However, they are not the subject!
She ran away.
She will see the movie.
She explored the rainforest.
Remember: the subject is the actor – and the object is the receiver of the action.
A prepositional phrase begins with a preposition and ends with an object of that preposition. Prepositions are usually location words like from, by, and in. They are followed by the object of the preposition, which are nouns and pronouns like farm, herself, or summer. All of the phrases in bold below are prepositional phrases.
She ran away from the farm.
She will see the movie by herself.
She explored the rainforest in the summer.
Adjectives and Adverbs
Now let’s really give our sentences some flair and add some adjectives and adverbs. These are words that describe our nouns and verbs.
She willingly ran away from the lonely farm.
She will see the scary movie by herself.
She explored the deep, dark rainforest in the sweltering summer.
How to Write a Sentence in a Professional Environment
Well, that was easy. Of course, when you are writing professionally in a business environment, there are other things to consider. Be sure to keep these additional tips in mind:
- Keep your sentences concise and to the point.
- Avoid run-on sentences (stick to around 15 words or less).
- Use short paragraphs (no more than 4 or 5 sentences).