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How to Add a Calculated Field to Your Excel Pivot Table

Microsoft Excel is one unique program that has an inherent multifunctional property, dealing with many statistical, numerical, and logical operations simultaneously. That is why Excel has been in the mainstream for a long time. And as more advanced versions of the Excel get to the market, it will likely remain people’s number one choice when it comes to dealing with blocks of data.

pivot table calculated field - magoosh

One such key featured tool is the pivot table. This key tool has made the calculations of columnar data easier and speedier. For businesspersons, shop owners, companies, and other commercial sectors, the pivot table is gradually becoming the best way to obtain the desired result with the flicker of a mouse button.

What is a pivot table?

A pivot table is an inbuilt tool of Microsoft Excel that helps the user summarize the contents of certain columns, and have the desired output within a few seconds. One of the main key benefits of using the pivot tool is that no change will be in your existing excel spreadsheet. Therefore, your earlier data will remain safe from the risk of alteration.

What is a calculated field in a pivot table?

A calculated field is usually one whose data is automatically entered once the operations in the other fields are completed by the Excel compiler. These types of fields depend on other basic data fields for their own, so the user does not control the entry of values in calculated fields.

In the case of a pivot table, a calculated field is used to add an entirely new automated field in your table—whose value would be dependent on the source data.

How do I add a simple calculated field in an Excel pivot table?

In order to create a pivot table calculated field, the first thing you will need to do is to add your selected calculated field to the table. We have discussed the steps of doing this in the simplest way so that you can easily go to the function.

  1. Go to the insert bar of your excel sheet and click on the pivot table. You will be given two options: pivot table and pivot chart. Click on the pivot table.
  2. Now, go to the Excel ribbon and click on the analyze options. Select the field, items, sets option, and then finally click on the calculated field.
  3. An INSERT calculated dialog box will be displayed on your computerโ€™s screen.
  4. You will have to enter your desired calculated field name in the dialog box.
  5. In the formula input box, type the formula you would like to have for the operation.
  6. Click on the ADD button and then press OK.

These simple steps will add a calculated field to your pivot table, making it immediately easier for you to analyze the data.

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